Embedded Files
DOCUMENTS AND EVIDENCE 2021/2022
DOCUMENTS AND EVIDENCE 2021/2022
Click here for a suggested File Structure to store documents in preparation for audits.
Check the shortcomings noted at previous visits:
Farm Dairy Assessments - notified and un-notified
Verifications
Water visits
Review FDA and verification checklists to ensure everything is covered:
Check Farm Dairy Record (N Pages) correlate with evidence:
Farm Dairy Records 2021-22
Check shed is clean and tidy:
Concrete waterblasted or cleaned.
No algae.
No dust on roof
Minimal bird lime.
Sweep dry floors (plant room etc)
Remove all items not essential to operation of dairy shed.
Remove any birds nests and plug any holes.
Clean windows and mob office floor.
Clean toilet.
Hose tanker pad.
Remove unnecessary equipment from near the shed - especially spray equipment.
Check feed is not stored near the shed.
Check rubbish bins have lids.
Check soaps and any other substances are MPI approved.
Mow lawns.
Check for cracked concrete
Check milk purge not above 45psi
Check calf milk vat has a sticker.
Check vat locks.
Review Farm Practices (Red Pages) and send a copy to staff to ensure they know what the practices are.
Farm Practices 2021-22
Are pest control pages detailed?
How many milkings for colostrum cows before they enter supply? Heifers?
How do you MRS-T?
How do you clean a dirty teat?
How do you dispose of needles?
How do you dispose of contaminated milk? What is the ratio of milk to water?
Check distances from shed for chemicals, effluent, feed etc as in red pages.
When were liners and seals replaced?
Are agrichemicals locked? Is the water source away from the shed and does it have backflow preventer?
Check Drug Expiry is filled out and check none of the drugs are expired - check cabinet, metabolics and all other cow treatments in the dairy shed.
Ensure antibiotics are locked away.
Check no treatment is left at the crush.
Check broach dates are on all injectables and none are opened longer than their label allows.
Check all drugs are on the RVM and that RVM is signed by the vet, and by the farm owner.
Check MINDA records for presence of:
Non-drug lameness treatments.
Dry cow therapy treatments.
Non-RVM treatments are recorded - such as teat emollient, drench, and Metabolic treatments. Make a blanket recording for teat spray.
Check withholding times - back to mob one day after end of withhold.
Source before audit:
Grazing Records: dairy diary.
Effluent Records: irrigation record.
Check all dairy diary monthly plant inspections are filled out:
Refrigeration peak pages.
Temperatures
N/A written where a result is not applicable.
Check for current milking machine test. Store a copy in the Compliance folder.
Check for Feed Declarations for all supplementary feed and check the wording:
DDG
PK
Bought-in Straw/Hay
Check farm dairy chemicals are labelled.
Check only substances necessary to the dairy shed are stored in the shed and that they are all labelled and not expired, including decanted substances such as methylated spirits for whiteboards etc.
Check air purge doesn't exceed 45psi.
VERIFICATION
VERIFICATION
DairyNZ 360 Workplace Assessment 2021-22
Roster (excerpt)
Animal Wellbeing Plan - no less than 12 months old:
Animal Wellbeing Plan 2021-22
Animal Wellbeing Plan 2022-23Animal Health
Winter Grazing map and photos - new plan in progress for consent.
Records to show monthly herd numbers 2021-22 and 2022-23 (in progress). Use same source as when reporting cow numbers in the Farm Dairy Record pages (N pages). Check the records actually match.
Fertiliser information - cross reference Ballance/Ravensdown to Fonterra app or other place you keep fertiliser recordings to make sure it's similar.
Records for bought in feed 2021-22 and 2022-23 to be made available for auditor to check against stated totals in Farm Dairy Records. Annual Summary may be available from the company to avoid manual tally of individual invoices.
Product Stewardship evidence (Plasback, AgRecover or Waitaki Resource Recovery Park):
DOCUMENT LIBRARY
DOCUMENT LIBRARY
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